This Privacy Notice covers how the congregation of St Andrews Leckie Parish, Peebles will use personal information provided to us. Personal information includes any information that identifies you personally, such as your name, address, email address and telephone numbers.
The congregation recognises the importance of your privacy and personal information. Therefore we have outlined below how we collect, use, disclose, and protect this information. We are registered with the Information Commissioner through the umbrella registration of Melrose and Peebles Presbytery and strive to comply fully with data protection law.
How We Collect Information
The congregation receives and stores personal information provided by members, employees, volunteers, donors and other associates.
This information can be supplied to us:
- Hard copy (typed or hand written);
- via email;
- SMS (text messaging);
- Telephone conversation;
- Delivered by conversation in church office;
- by otherwise associating with the congregation or its organisations, (e.g. by enquiring about our work, activities, employment and volunteering opportunities); or
- when donating money to the congregation or its organisations.
We may also receive information about you from third parties.
How We Use Information
We may use the information we collect:
- to administer membership records;
- to provide pastoral care;
- to support your participation in our activities;
- to provide you with information about church news, events, plans, and activities;
- to fulfil contractual or other legal agreements;
- to manage employees;
- to administer agreements with volunteers;
to further our charitable aims, for example through fundraising activities;
to maintain our accounts and records (including the processing of Gift Aid applications); and
to assess how we can further our aims to advance the Kingdom of God.
Where CCTV is in place this is for the prevention and detection of crime.
Disclosure of Information
The congregation will only share your personal information where this is necessary for the purposes set out above. Information will not be shared with any third party outwith the Church of Scotland without your consent unless we are obliged or permitted to do so by law.
The congregation does not permit these parties to use such information for any other purpose than the foregoing.
By providing us with your personal data, including sensitive personal data such as on your health, you consent to the collection and use of any information you provide in accordance with the above purposes and this privacy statement.
Basis for processing personal information
The congregation processes your information in the course of its legitimate activities, with appropriate safeguards in place, as a not-for-profit body with a religious aim and on the basis that our processing relates solely to members, former members or people who have regular contact with us, and that this information is not disclosed to any third party without your consent. We also process information where this is necessary for compliance with our legal obligations; where processing is necessary for the purposes of our legitimate interests and such interests are not overridden by your interests or fundamental rights and freedoms; and where you have given consent to the processing of your information for a particular purpose.
Storage and Security of Personal Information
The congregation will strive to ensure that personal information is accurate and held in a secure and confidential environment. We will keep your personal information for as long as you are a member or adherent of the church or have regular contact with us or so long as we are obliged to keep it by law or may need it in order to respond to any questions or complaints or to show that we treated you fairly. We may also keep it for statistical purposes but if so we will only use it for that purpose. When the information is no longer needed it will be securely destroyed or permanently rendered anonymous. Further information about our data retention policy is available via our website, at Retention Policy
Under the Data Protection Act 2018, you have the right to find out what information the government and other organisations store about you. These include the right to:
- be informed about how your data is being used;
- access personal data;
- have incorrect data updated;
- have data erased;
- stop or restrict the processing of your data;
- data portability (allowing you to get and reuse your data for different services); and
- object to how your data is processed in certain circumstances
You can see your rights by clicking on the following link https://www.gov.uk/data-protection and full explanation at https://dataprivacymanager.net/what-are-data-subject-rights-according-to-the-gdpr/
Getting a copy of your personal information
You can request details of your personal information held by the congregation by contacting us using the contact details given below.
Inaccuracies and Objections
Please let us know if you believe that any information the Congregation is holding about you is incorrect or incomplete information. We will correct any inaccurate information as quickly as possible.
You have the right to object to our use of your personal information, or to ask us to remove or stop using your personal information if there is no need for us to keep it. There may be legal or other reasons why we need to keep or use your data, but please tell us if you think that we should not be using it.
If we are processing your data based on your explicit consent, you can withdraw your consent. Please contact us if you want to do so.
You can contact us by getting in touch with the Data Administrator at firstname.lastname@example.org or in person
How to complain
You have the right to complain to the Information Commissioner’s Office about anything relating to the processing of your personal information by the Presbytery. You can contact the ICO via its website at www.ico.org.uk or at Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.